TRAIN TRACK® Web Edition Help Manual

Document Control

TRAIN TRACK® allows you to track controlled documents and document revisions. How it works:

1. Set up your documents and who needs to sign them.

2. Initiate a new document or new revision.

3. Approvers get an email notice, then log in to review and sign the document.

4. When all signatures are complete, release the new document or revision.

 

---

Document Control

• Designate controlled documents.
• Assign document approvers.
• Globally update document approvers.
• Turn on automatic email notices to approvers and select the number of days to repeat notices if signatures are still due.

Document Revision

• Initiate new releases including a document link.
• Automatically assign Change Order numbers, enter external numbers, or import existing numbers.
• Send automatic email notices to the designated approvers.
• Approvers can log in to electronically sign the document.
• When all signaturtes are collected, the new document or new revision may be released.
• Print Engineering Change Orders/Cover sheets for each revision with signatures.

Document Review

• Designate a document review schedule and see when each document review is due.
• Add document reviews with electronic signatures.

Report

• View document revision history including signatures.
• View the Engineering Change Order Log.
• View Document Approvers.
• View pending revisions and signatures.
• View document review schedule.

Training Records

• Training completions are automatically added for employees who sign document revisions or document reviews.
• A document may be associated with each revision.
• The current revision is displayed with each training record.
• Each time a training is completed, the current revision number is stored with the completion record.>
• When you release a new revision, you can decide if employees need to be re-trained on the new revision or not. If you indicate that re-training is required, then all completions from the previous revisions will be expired on the new revision release date.