TRAIN TRACK® Web Edition Help Manual
Revisions
TRAIN TRACK® keeps track of your training or document revisions, and also allows you to track revisions for controlled documents, collect signatures, and release the new revision.
A document may be associated with each revision. The current revision is displayed with each training record. Each time a training is completed, the current revision number is stored with the completion record. When you release a new revision, you can decide if employees need to be re-trained on the new revision or not. If you indicate that re-training is required, then all completions from the previous revisions will be expired on the new revision release date. You can also view the revision history for each training or document.
The process for adding a new revision will be different for controlled and non-controlled documents. For non-controlled documents, you can release the revision right away. For controlled documents, all of the required signatures need to be collected before the document can be released.
You may also view a revision history report from the Report Menu.
For Non-Controlled training documents
View Revisions (see below)
For Controlled Documents
To use the document release feature, you will need to assign document approvers, set up automatic email to notify approvers that a signature is needed, initiate the revision, collect signatures, and release the revision. Each revision will be assigned a sequential Engineering Change Order (ECO) log number. You may print the ECO as a cover sheet for your document, and view the ECO Log as a report. An ECO documents the change and the reason for the change, and displays signatures of approvers and other details.
View Revisions (see below)
Please note that revisions for controlled documents can't be deleted, but the status will be "Obsolete" when a new version is released.
Revision History
To review revision history, you can see the list of revisions under each training as shown below, or you can view the Revision History report from the Report Menu under the "Document Control" section.
View Revisions
To view revisions, follow these steps
| Step | Illustration |
| 1. From the navigation bar, select Training > List. |  |
| 2. The Training List screen will open. Click the Training Title. | > |
| 3. The Training Detail screen will open. Click Revision. |  |
| 4. The Revision screen will open. Click the Revision Number. | > |
| 5. The Revision Detail screen will open. |  |