COMPLETION STATUS

How is Completion Status Determined?

TRAIN TRACK® operates on the basis of specific training being required for each employee, and training completions being recorded. Based on this, TRAIN TRACK® will determine the completion status for each required training. The possible status categories are:

• Needed: A required training that has not been completed.
• Scheduled: A class has been scheduled, but not yet completed.
• Complete: Training has been completed.
• Failed: An exam was required, and the exam was not passed.
• Expired: The training was completed, but it has expired.

The Status screens display a list of all employees who are required to complete the training, and their status. Only the employees who are required to complete the training will be listed here. If an employee has completed a training more than once, only the most recent completion will be displayed. You may select to show the status for All Required, Completed, Needed, or Scheduled. "Needed" includes Needed, Failed, and Expired.

Completion status is determined by asking the following questions:

Has the training been completed?
No		Yes
Is the employee enrolled in a scheduled class?		Has the training expired?
Yes	No	Yes	No
Status is "Scheduled"	Status is "Needed"	Status is "Expired"	Was an Exam required?
			Yes		No
			Was the exam passed?		Status is "Complete"
			Yes	No
			Status is "Complete"	Status is "Failed"

 

If the training is part of a parent/child module, then the status of the related training is also considered.

All Required

This section shows all required employees, and their completion status. TRAIN TRACK® looks at all of the completion records, and determines the most recent record to display for each employee. Even if an employee has completed the training multiple times, only the most recent one will be displayed. If you want to see all of the completion records, go to "Completions > History". You may not edit data from this screen, but you may still use the sort and find functions. You may re-arrange or re-size the columns, and sort by multiple columns (see Working with Data). You may also double-click on specific fields to update them, as described below. A box will open to allow you to type in the updated value for the field. When you update the completion date from the status screen, you do not over-write the previous completion record. Instead, an additional completion record is added. The new completion record becomes the most recent record, so it is now displayed on the status screen.

The Status screen contains information about each employee required to complete the training:

• Last Name
• First Name
• ID Number
• Job Title
• Department
• Date Due (double-click to update)
• Date Scheduled
• Date Started (double-click to update)
• Date Completed (double-click to update)
• Date Expires (double-click to update)
• Revision
• Completion Status
• Cost
• Score
• Pass/Fail

To view Status > All Required, follow these steps:

1. Open the Training Detail screen to the correct training record.
2. At the center of the screen, select to show "Status > Required > All Required".
3. The bottom portion of the screen will display a list of all required employees, and their completion status.



 

Completed

This section shows all required employees with the status "completed".

To view Completed training status, follow these steps:

1. Open the Training Detail screen to the correct training record.
2. At the center of the screen, select to show "Status > Required > Complete".
3. The bottom portion of the screen will display a list of all required employees with the status "completed".

Needed

This section shows all required employees that need to complete the training. This includes the status "needed" (those who have not yet completed the training), "expired", and "failed".

To view Needed training status, follow these steps:

1. Open the Training Detail screen to the correct training record.
2. At the center of the screen, select to show "Status > Required > Needed".
3. The bottom portion of the screen will display a list of all required employees that need to complete the training.

Scheduled

This section shows all required employees that are scheduled to complete the training. Note: To see both required and non-required employees scheduled for a training, please refer to the section Scheduled Classes.

To view Scheduled training status, follow these steps:

1. Open the Training Detail screen to the correct training record.
2. At the center of the screen, select to show "Status > Scheduled".
3. The bottom portion of the screen will display a list of all required employees that are scheduled to complete the training.