INTRODUCTION
What is TRAIN TRACK®?
TRAIN TRACK® gives you the tools you need to make sure training requirements are met.
TRAIN TRACK® consists of two main data sets, Training records and Employee records. The relationships that you set up between these two data sets determine what training is required, completed, or needed for each employee.
Just enter or import your data:
Assign required training by:
TRAIN TRACK® will do the rest:
Overview
What Training is Required?
Most organizations have some type of training requirements, either mandated by a regulatory body such as the FDA, required by law, for a certification process such as ISO, or to ensure that internal procedures are followed and that each employee knows how to carry out their job functions. To comply with these requirements, each employee needs to be assigned a specific set of training to complete, sometimes called a "training profile".
TRAIN TRACK® allows you to assign training requirements by job title, department, or individually. It gives you further control by allowing employees to have multiple job titles, making exceptions to requirements for individuals or by hire date, and setting up groups of required training. You may also limit training to one specific location.
What Training has been Completed?
TRAIN TRACK® maintains records of completed training that you may enter or import, or you may allow employees to log in and take an exam or verify that they have completed the training materials.
What Training is Needed?
Once you have added your training requirements and your training completions, TRAIN TRACK® can tell you what training is still needed, what will be due soon, and what is already completed or scheduled. It also allows you to set due dates for needed training, and to require periodic re-training.
Different features are available in each edition. TRAIN TRACK® is available as a standalone or a client/server desktop application. The web application is covered in a separate user manual. All editions are also available as customizable applications.
Licenses
Database License
The basicTRAIN TRACK® database license allows you to have one database, with one set of data. You may keep backup copies of the same set of data. The database license includes one location license and one user license.
User License
Named Users
TRAIN TRACK® is licensed for individual named users (not concurrent users). Each person who uses TRAIN TRACK® needs to have their own user license. This applies to all user levels except exam-level users.
Licenses are transferrrable. If you have a change in personnel, you may transfer an unused license to a new employee.
To increase the number of licensed users, visit http://www.LibertyLabs.com.
Exam-Level Users
Employees who are only logging in to take an exam or view their own status as exam-level users do not currently need their own user license.
Location License
Your license allows you to track employees at different locations within one set of data. You may assign users to only view training and employees associated with their location, or with all locations. You will need additional location licenses if you wish to have users associated with additional locations.
License Agreement
The license agreement can be found in your installation folder, or here:
Using this Manual
To get started, you may work through the tutorials. This will provide all of the basic information you need.
This manual is intended to provide information to help users enter and edit data, view records, and generate reports. It also includes information about installing and maintaining the database. If you need additional help, please contact us and we will be happy to provide assistance.
Be sure to review the section on Working with Data for valuable information on finding, sorting, adding and deleting records, and arranging columns.
Note: The images in this manual may differ slightly from those on your screen.