How do I set up an Exam?

TRAIN TRACK® allows you to create an exam for a training, and then have your employees log in to take the exam. You may also link a document or file to the training, and the employee may view this document or file before taking the exam. Once they have completed the exam, it is automatically updated to the database, and the training is marked as completed if they passed the exam.

You may create an exam with multiple questions to test the employee's knowledge of the subject, or you may create a one-question exam where the employee may simply log in to verify that they have completed the training. For example, your question could read "I have read and understand the materials", and when the employee has read the linked document, they could answer "yes" and complete the exam.

In order for an exam to be available for an employee to complete, ALL of the following conditions must be met:

• The training must be required for the employee
• The training completion status must be needed, failed, expired, or about to expire within 30 days
• The training record must have the "Exam?" box checked
• The training must have at least one exam question and answer

Example Uses:

• After a classroom training, employees log in and answer questions about the topic. If they answer enough questions correctly, the training is marked as completed.
• Employees log in and view a linked document, then answer a one-question exam to confirm that they have read the document. The training is marked as completed.

View the Exam Questions and Answers

From the Training Detail screen, the Exam section allows you to store the exam questions and answers. Exams can be printed out to administer on paper, or taken electronically. If they are taken electronically, they are automatically scored and the results are posted to the employee record and the training record. In the Client/Server Edition, employees can add an electronic signature to the exam completion record. Exam information consists of:

• Exam Type
• Method
• Passing Score
• Note

All of the fields above are optional, but you will need to fill in the passing score if you plan to have employees take the exam electronically, so that their score can be calculated and TRAIN TRACK® can determine if they passed or failed.

In the exams, each question will be numbered, followed by a set of answers identified by a letter (i.e. Question 1 could have answer choices A, B, and C). You may assign the question order and the answer letter. For each exam, you may enter multiple exam questions:

• Order: Determines the order the questions will appear in the exam
• Question
• Number of Answers Allowed: The number of answers an employee may select when answering this question.

For each question, you may list multiple possible answers. You may assign a point value to each answer. For example, if each question in your exam was worth 10 points, and you had a true/false question where the correct answer was "True", you would assign a point value of 10 to "True" and a point value of 0 to "False". If the employee selected "True" as their answer, they would get 10 points, and if they selected "False", they would get 0 points for that question.

For each question, you may also indicate the number of answers an employee may select. In the above example, the employee would only be allowed to select one answer. This prevents an employee from selecting both answers and still getting the 10 points. If you have multiple choice questions where you want the employee to select more than one out of several options, you may allow any number of answers to be selected, and give points for each correct answer. NOTE: If employees are using the web interface to take exams, they will not be able to select multiple answers for a question.

Answer data includes:

• Letter: Determines the order the answers will appear in the exam
• Answer
• Points: Value assigned if the employee selects this answer

You may assign different point values for each question.

Create an Exam

To create an exam, follow these steps:

1. From the Training Detail screen, select the category "Training Info" and the sub-category "Exam".
2. Enter exam Type, delivery Method, and Notes (optional).
3. Enter the Passing Score. If you administer exams electronically, they will be automatically scored, and pass/fail will be determined based on the score you enter here (but can be manually edited).
4. Type in a Question and the Order. Questions will show up on exams in the order you specify here. When each question is selected in the top section, the corresponding answers will be displayed below.
5. For each question, enter each possible Answer and the answer Letter. Answers will appear on exams alphabetically according to the assigned letter.
6. Enter Points for each possible answer.
7. Make sure Exam Required is checked for the training.

Print an Exam

Click Print Exam at the bottom of the screen to print a blank exam that can be given to employees to complete. Employees may also take the exam electronically.