EXPIRATION AND DUE DATES

How are Expiration Dates Calculated?

When training completion records are entered, TRAIN TRACK® determines the expiration date by looking at several variables:

• The number of months or days before the training normally expires
• New revisions that require re-training
• Manually entered expiration dates
• Parent or child modules that may have expired

TRAIN TRACK® will review the length of time since the training was completed, the current revision, and any manually entered dates, and use the earlies of these as the expiration. For example, if a training normally expires every 12 months and an employee completed the training in January, then it would expire the following January. However, if there was a revision in June, then any completions from the previous revision would expire in June. In addition, if there was a manually entered expiration date for March, then the training would expire in March.

How are Due Dates Calculated?

TRAIN TRACK® allows you to specify a date the training completion is due. You may type in a date, or the date may be calculated based on a grace period you assign. If you assign a grace period, then the due date will be the employee start date plus the number of days in the grace period, or the revision release date plus the number of days in the grace period, whichever is later. You may enter the grace period from the training detail screen. You may type in a due date from the training detail screen, "Status > All Required" section, by double-clicking on the due date field.

If you do not want a due date to show for a particular training, then leave the "Grace Period" field blank. If there is no grace period, then the due date will not be calculated. However, you may still manually enter due dates for individual employees for the training.